Constitution

1. The Title

The Club shall be called Barton & District Athletic Club.

2. Aims

The aim of the Club shall be to provide its members with the opportunity to:-

  1. Participate in all branches of organised amateur athletics, road, off road and cross country running.
  2. Provide training, coaching and competition opportunities.
  3. Develop their athletic potential to its maximum in a healthy and friendly environment, whether they be an international, jogger or social member.
  4. Train and become qualified as athletic officials and coaches in all disciplines and at all levels of officiating and coaching.

The Club shall annually affiliate to England Athletics Ltd and through them to UK Athletic Ltd and any such other national bodies for the regulation of athletics, in any disciplines of Athletics that the Club Management Committee shall approve.

The Club shall, from time to time, promote athletic events and encourage its members to raise funds for charitable causes, by means of sponsorship, particularly when competing in mass participation events.

The Club and its members will endeavour to assist charitable causes in the staging and promotion of athletic events which are held under UKA rules.

3. Membership

The Club shall consist of amateurs according to the UK Athletics definition of an amateur.

Membership of the Club shall be open to any person who will have reached the age of eight years. This is subject to spaces being available for junior membership where member number restrictions apply, as determined by the Committee, to ensure the maintenance of coaching and health & safety standards. The club shall encourage the participation of members with physical and learning disabilities.

  1. Initial application for membership shall be made online through the Club’s website, or by exception on an approved form supplied by the Club. The online membership system (or form) must include the definition of an amateur.  The application must be accompanied by the annual subscription fee applicable at the time and as displayed on the Club’s website.
  2. Subsequent renewal of membership will be online in accordance with the process set by the Membership Secretary and as approved by the Management Committee.
  3. Membership and Training Fees will be set annually by the Management Committee.
  4. Subscriptions must be paid for the current year before the member can compete for the Club, except where the Club chooses to waive this rule.

To resign, a member must inform the Membership Secretary in writing. The committee will within one calendar month of receipt consider the resignation which will be accepted with effect from the date of the letter being posted unless the member be indebted to the Club, in which case the acceptance shall be withheld until the indebtedness has been met. A member who resigns to join another athletic club shall be informed of UK Athletics Rule 6(6) pertaining to eligibility.

UKA Rule 3(12)(i) The Management Committee of an affiliated Club shall have the power to expel any member whose membership subscription is twelve months in arrears provided a month's notice in writing shall have been sent to the member's last known address by a recorded delivery service giving information of the proposed action of the Committee. Full details of any expelled member shall be forwarded to the Honorary Secretary of the appropriate Association as outlined in UKA. Rule 3(12)(ii)(iii).

Data Protection - When you become a member of or renew your membership with Barton & District AC you will automatically be registered as a member of England Athletics. We will provide England Athletics with your personal data which they will use to enable access to an online portal for you (called myAthletics). England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact  This email address is being protected from spambots. You need JavaScript enabled to view it..


4. Management

The Management Committee shall consist of the following Officers:
      1.  President (if appointed)
      2.  Club Chairman
      3.  Honorary Club Secretary
      4.  Honorary Club Treasurer
      5.  Welfare Officer
      6.  Membership Secretary
      7.  Any other elected officers deemed necessary by the Club  
      8.  A maximum of 8 (or 9 - if no president appointed) other members of the Club

All of the above shall be elected at the Annual General Meeting (AGM).

    1.    The Management Committee shall meet on a regular basis as deemed necessary by the Chairman and Honorary Secretary.
    2.    Committee meetings will be convened by the Honorary Secretary.
    3.    The quorum for a Management Committee Meeting shall be four elected members.  
    4.    All decisions will be by a majority vote. No member shall have more than one vote due to offices held but the Chairman shall
           have a casting vote in the event of a tie.   
    5.    The Management Committee has the power to:
        a.    Co-opt members to fill committee vacancies that arise during any year.
        b.    To create trustees.
        c.    To form sub committees as and when deemed necessary.
        d.    To invite Club members or other parties to committee meetings to discuss particular agenda items.
        e.    Determine the annual membership fees, Training fees and other such fees.   Members must be notified electronically
               of proposed changes to these, giving a minimum 4 weeks’ notice before they are due to be implemented. Should 10 or
               more members object to the proposals then they may call for an Extraordinary General Meeting (EGM) in accordance
               with point 7B below.  The proposals may not then be implemented unless approved through the EGM.

5. The Annual General Meeting

The Annual General Meeting will be held annually during the month of March or April, the Club Honorary Secretary having given the members 4 weeks’ notice of the same.
    
The following business will be undertaken:

  1. Minutes of the previous year's AGM will be reviewed. 
  2. Matters arising.
  3. The Annual report of the Management Committee will be read and discussed.
  4. The audited accounts will be presented.
  5. Elect/or ratify Life Presidents and Life Vice Presidents.
  6. Elect Vice Presidents to serve for one year.
  7. Confirm the appointment of up to three trustees.
  8. Elect the officers, committee members and auditor (who must not be a committee member).
  9. Debate (and where appropriate vote on) any Proposals/Issues put forward to the AGM for discussion.

Proposals to be discussed must be submitted in writing to the secretary at least three weeks before the meeting.

Proposals require approval by a two thirds majority decision of those present at the meeting to be adopted into club constitution/rules/practice.

Only paid up members of fourteen years and over will be eligible to vote at the AGM (or an EGM) but paid up members below the age of 14 shall have one vote vested in their parent/guardian. The Chairman of the meeting shall have a casting vote.

6.  Club Colours

The colours of the club shall be a Yellow vest with a stylised Royal Blue hoop (design as submitted to and approved by UKA).

Club colours must be worn by all competitors representing the Club at every competitive meeting unless they are wearing a regional or national vest as permitted by UK Athletics rules.    

7.  Amendments to the Constitution

  1. The Management Committee, by a two thirds Majority at a quorate meeting may agree amendments to the constitution. The changes must be notified to the membership electronically at least four weeks before proposed implementation. Should 10 or more members object to the proposals they may request an EGM for which 4 weeks’ notice must be given. If the motion is passed by a two thirds majority of those present the amendment to the constitution will be adopted.    
  2. Alternatively, ten ordinary paid up voting members, in their own right, may petition the Honorary Secretary, in writing, to call an EGM for which 4 weeks’ notice must be given. If the motion is passed by a two thirds majority of those present the amendment to the constitution will be adopted.

8. Dissolution

The Management Committee by a two thirds majority at a quorate meeting may decide to dissolve the Club. They must then call an EGM giving four weeks’ notice to the members. If the motion is passed by a two thirds majority the Club is then dissolved.

Alternatively, ten ordinary paid up members may petition the Honorary Secretary in writing to call an EGM in which the conditions in above will apply with respect to calling the meeting and voting at it.

Voting rights at the AGM pertain in all EGMs.

Upon dissolution any funds and assets remaining after all debts have been paid will be dispersed according to the wishes of the Club trustees.
    

DISCIPLINARY PROCEDURES
Barton & District Athletic Club has adopted the Disciplinary Code of Conduct produced by England Athletics.

CHILD PROTECTION
Barton & District A.C. has adopted the Child Protection Policies of England Athletics and the Committee appoints a Child Welfare Officer. All coaches are Criminal Record Bureau checked.